Documentation

campus gate

Getting Started

Your new site comes with a template that will help you get started. The site will have a URL that starts with wordpressua.uark.edu initially, and it will be set so that only people listed as users can see it.

You can log into the site through the “Site Admin” link in the footer. Logging into our system will take you to a general dashboard screen. Click on “My Sites” in the top left corner and choose your site from the list.

We offer WordPress training to help you with your site. Sign up for training here.

Creating Your Site

As you think about adding content to your site, we recommend you create an outline of the site first. This will help you figure out what menu items you need and what information should go under each item.

When you are ready to make your site public, send an email to wpress@uark.edu. The site will be reviewed for content and accessibility. This process can take up to a week. Once it has been approved, we will put your URL in place. Here are some of the things we consider when reviewing websites.

  • Navigation and content makes sense
  • Site works well and looks good on mobile devices
  • All content is complete–no filler text
  • All links work
  • University of Arkansas affiliation clearly and appropriately identified
  • Clear contact information and links to appropriate college and department in footer
  • All menu items, links, and content areas are accessible through keyboard, without using the mouse
  • Appropriate use of headings and bulleted lists
  • Appropriate link text (no “click here”)
  • Approved colors and text/color combinations (refer to the university’s color guide)
  • All images have alt text (here is a guide to effective alt text)
  • Use of high-quality images (here is a guide to choosing images)
  • Video/audio content has accurate captions or transcripts (here are instructions for adding captions to YouTube)
  • All tables have captions

For more information on accessibility, refer to webfirst.uark.edu. You can sign up for accessibility training on the Human Resources website. If you have any questions, email wpress@uark.edu.

WordPress Dashboard

Themes

We have two main WordPress themes, Divi and CampusPress Flex. To see what theme you are using, choose “Appearance” from the left side of the dashboard, and click on “Themes.” Your active theme will appear at the top left corner. NOTE: changing your theme may result in major changes to the look and function of your site, and in some cases, theses changes cannot be reversed, especially when changing your theme from Divi to another theme. To be safe, get help from the WordPress team if you want to change your theme.

Adding content to your site varies according to what theme you are using.

Here is information on the Divi Theme.

Here is information on the WordPress block editor, used by the CampusPress Flex theme.

You can access all of the tools for your site in the Dashboard.

Posts

Posts are entries that display in reverse order on your home page and/or blog page. Posts usually have comment fields beneath them and are included in your site’s RSS feed.

Media

Media consists of the images, video, recordings, and files that you upload and use in your blog.

The Media Library Screen allows you to edit, view, and delete media previously uploaded to your blog. Multiple media objects can be selected for deletion in the list view of the Media Library. You can also search and filter the media library to find the media you’re looking for.

In Media Library Grid View, clicking an image thumbnail, audio icon or video icon will display an attachment details dialog, which allows you to preview media, make quick edits and add alt text. Any changes you make to the attachment details will be automatically saved. You can also delete individual items and access the extended edit screen from the details dialog.

Pages

Pages are for content that isn’t specifically time-dependent, or which isn’t “blog content”. Pages can be organized into pages and subpages. It’s quite possible to make a website using WordPress which only contains pages.

Menus

Your menu helps visitors navigate the site. Our sites have a main menu in the header, and they also have options to add a secondary menu above the header. It is essential to have a well-organized menu. Think of your menu as a table of contents for your site. All the main sections and pages of your site should be listed there, and it should not include any links that take visitors off your site.

Creating a New Menu

  1. Go to the WordPress Dashboard.
  2. From the ‘Appearance’ menu on the left-hand side of the Dashboard, select the ‘Menus’ option to bring up the Menu Editor.
  3. Select “Create a new menu” at the top of the page
  4. Enter a name for your new menu in the Menu Name box
  5. Click the “Create Menu” button.

Adding Items to a Menu

You can add different item types into your menu, such as Pages, Categories, or even Custom Links. To add an item to the menu, follow these steps:

  1. Click on the type of item you want to add, for example, “Pages.”
  2. Within this pane, select the “View All” link to bring up a list of all the currently published Pages on your site.
  3. Select the Pages that you want to add by clicking the checkbox next to each Page’s title.
  4. Click the “Add to Menu” button located at the bottom of this pane to add your selection(s) to the menu that you created in the previous step.
  5. Click the “Save Menu” button once you’ve added all the menu items you want. Your custom menu has now been saved.

Editing the Footer

The content in the site’s footer is edited through tools called “Widgets.” To edit footer widgets, go to Appearance > Widgets in the left hand of the dashboard.

On the left hand of the screen, you can see all of the widgets that are available, including text (a quick way to add your contact information), recent posts, an image widget, and more.

On the right hand of the screen, you can see all the places that you can add widgets. Footers can be divided into up to six columns, which can contain one or more widgets. Columns can also be left blank to add whitespace to the footer. To add a footer widget to any of these locations, simply drag your widget into your target area and fill it out.

Theme Customizer

The theme customizer has options for your site’s appearance. To access this tool, go to the live site while you are logged in. Click on the site title, and choose “Theme Customizer” from the dropdown menu (in the Divi Theme) or “Customizer” from the top menu (in the Flex theme). You can also use the customizer to edit your menu and footer. Changes made in the customizer will be visible as you make them, but you must click “Publish” to save these changes.

Users

As a site administrator, you can add users to your site if they are already a user on another WordPress site. To add users who are new to WordPress, contact wpress@uark.edu.

There are four roles that you can assign to users: Administrator, Editor, Author, and Contributor. Here is a description of these roles.

Adding Users

If you’re an Administrator and you’d like to make someone a Contributor, Author, or Editor on your site, go to Users → Add New. Fill in the required info and select the role you wish to give them using the dropdown. Your new user can login with their UARK username and password. If your user is still unable to login, please contact us so that we can add them to the network.

Changing User Roles

As an Administrator of a site, you can change other users’ roles. First head to Users → All Users in your WordPress admin. Check the box(es) next to user avatar(s). Using Change role to… dropdown menu, select the new user role(s) you want to assign. Click Change.