Equipment Reservations

HiDEC processing and laboratory tools are reserved using a SharePoint calendar. If you have attended a HiDEC safety (“Right-to-know”) session, then you should already have access to the SharePoint site. If you are having issues with the site, please contact Errol Porter.

In regards to requesting a reservation, SharePoint reservations are put into the application by staff. I should caution you now, there will be a point that use of the facilities not already reserved the day before runs the risk of card access being revoked.

Here are the procedures to make a reservation on a tool:

1. (HiDEC Cleanroom open) only available for use Mondays, Wednesdays, and Fridays from 8am to 3pm. Other HiDEC facilities are Monday through Friday from 8am to 5pm.
2. (All HiDEC facilities) 24-hour advanced e-mail notice to be provided to all three staff members involved in scheduling: Karen Cannon (kcannon@uark.edu), Tom Cannon (tcannon@uark.edu), Gary Jeffery (gjeffery@uark.edu), and (Errol Porter (evporte@uark.edu).
3. User to provide the day and the start and stop time of each piece of equipment to be used.
4. User to confirm (on each reservation) the appropriate Worktag or company project code associated with the reservation.
5. We would request you include both the PI/employer and the associated administrative assistant of the reservation.

A typical email request would go something like what you see below and staff will send a confirmation email indicating the reservation has been placed in SharePoint or if there is a conflict that would require a different time or day.

“I would like to reserve the following equipment:

Ushio 4150 punch (LTCC): 1:00pm to 2:00pm, Wed., August 18th   

WorkTag: (GR019999)”

Click here to confirm an equipment reservation, view documentation, see example process travellers, and more on the HiDEC SharePoint site.